If you have questions, feedback, or suggestions regarding common-use amenities or housing mutual operations, attending committee meetings is the best and most effective way to gain insight into Village governance and ensure your voice is heard.
Here’s how it works: All work concerning GRF, Third, and United begins at the committee level. Once the committees review and discuss policies, programs, and service levels, they make recommendations that are then presented for approval or denial at the board level. Village Management Services (VMS), your managing agent, is responsible for carrying out approved policies and service levels.
The Role of Committees
The boards of directors for the corporations (GRF, United Mutual, and Third Mutual) appoint members to various committees. These committees are tasked with reviewing policies, programs, and service levels, and then making recommendations to the boards.
Housing Mutual Committees focus on various aspects of housing mutual operations and include, but are not limited to landscaping, finance, maintenance and construction, and traffic. GRF Standing Committees focus on broader community aspects and include landscaping, finance, maintenance and construction, community activities, security and more.
By attending committee meetings, you can stay informed about the issues that matter most to you and actively participate in the decision-making process. It’s a great way to contribute to the community and ensure your concerns are addressed. So, mark your calendar for the next committee meeting and get involved in shaping the future of our Village!
Get Involved: How to Attend Board, Committee Meetings
If you’re interested in attending board and committee meetings to get more involved in our community, it’s easy to get started.
First, check out the schedule of meetings by visiting lagunawoodsvillage.com and navigating to the Calendars section (sometimes referred to as TeamUp).
When you find a meeting that interests you, simply click on it. A window will pop up with all the details you need: the meeting name, date, time, and location. You’ll also find important documents like the meeting agenda and agenda packet, plus links to Granicus and Zoom, which are excellent options for attending meetings virtually.
Granicus: How to Watch, Participate in Board, Committee Meetings
To watch board and committee meetings online, visit lagunawoodsvillage.com/meetings. Board meetings are also televised on TV6. Meetings are listed by date, with the most recent ones at the top.
- To watch a meeting and view agenda documents: Click “Video.”
- To view documents and backup materials: Click “Agenda.”
- To locate specific agenda items: Type keywords into the Search box.
Members are welcome to submit comments by emailing meeting@vmsinc.org any time before or during the meeting. Please include your name, unit number and the meeting you’re commenting on in the email subject field.
Keep in mind that meeting times are subject to change and ending times are approximate. You can view the full meetings schedule by visiting lagunawoodsvillage.com > Calendars > All Governance Boards Calendar.
Zoom: How to Watch, Participate Virtually via Zoom
Residents can join board and committee meetings live when they are held via Zoom. Other meetings, aside from board and committee sessions, may be conducted using GoToMeeting.
Why Zoom? Zoom allows you to:
- Virtually raise your hand
- Ask questions
- Speak to board and committee members in real-time
Additionally, Zoom automatically records and publishes board and committee meetings to lagunawoodsvillage.com/meetings (Granicus), making them available on demand.
To attend virtual board or committee meetings:
- Find the Zoom link: Look for the Zoom meeting link in the Open Forum section of the respective board or committee agenda posted on lagunawoodsvillage.com > Calendars (sometimes referred to as TeamUp).
- Launch Zoom: Click on the link a few minutes before the meeting to launch Zoom. Then, select “Open Zoom Meetings” and “Launch Meeting” when prompted.
No registration or password is required to attend.
If you wish to speak during the member comment agenda item, use the Raise Hand button on the Zoom screen. Participants are recognized in the order in which they raised their hand. The corporate secretary will then enable the member to speak.
So, mark your calendar for the next committee meeting and get involved in shaping the future of our Village!
For more Village news, click on the tag “What’s Up in the Village” below.
