BULLETIN NO: 2025-10<\/p>\n
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BULLETIN DATE | November 14, 2025<\/p>\n
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INFORMATION<\/p>\n
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BULLETIN<\/p>\n
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Internal<\/p>\n
ADOPTED DATE | N\/A<\/p>\n
SUBJECTS: VMS Reminder of Escrow Closing Process, United Mutual’s Subleasing<\/p>\n
Policy and Third Mutual’s Leasing Policy<\/p>\n
To support the efficiency of our leasing team, which is currently experiencing a high<\/p>\n
volume of activity, the Community Services Division offers the following important<\/p>\n
reminders. Your cooperation is appreciated and will help prevent delays and disruptions<\/p>\n
in processing lease and sublease applications.<\/p>\n
LJ<\/p>\n
ID cards and gate passes will not be issued until leasing, subleasing and<\/p>\n
occupancy applications are approved and staff has emailed confirmation<\/p>\n
that the resident may pick up an ID card.<\/p>\n
ID cards and gate passes will be available 24 to 48 hours after (1) escrow<\/p>\n
closes and (2) staff emails escrow to confirm the closing. Members who<\/p>\n
arrive at the Community Services before staff emails this confirmation will<\/p>\n
be denied access to the community and instructed to contact their escrow<\/p>\n
officer.<\/p>\n
Please ensure that lease terms do not overlap or begin immediately after the<\/p>\n
prior lease ends for the same unit. Overlapping dates create processing and<\/p>\n
access issues for incoming tenants and will result in processing delays. We<\/p>\n
recommend allowing at least five business days between leases.<\/p>\n
Kindly refrain from calling, emailing or visiting the leasing office to inquire<\/p>\n
about application status. You will receive a notification once the application is<\/p>\n
processed. Interruptions slow processing times for everyone.<\/p>\n
Lease agreement terms between members and lessees should be no more than<\/p>\n
12 months for both United Mutual and Third Mutual.<\/p>\n
DO NOT provide unit keys to tenants until the board grants approval and<\/p>\n
the lease\/sublease application process begins. Doing so will result in
\ntenant(s) being denied access to the community and may cause confusion and<\/p>\n
delay.<\/p>\n
DO NOT provide keys to buyers until (1) escrow closes and (2) staff emails<\/p>\n
escrow to confirm the closing. Buyers who arrive before staff sends this email<\/p>\n
will be denied access to the community and directed to contact their escrow<\/p>\n
officer.<\/p>\n
Tenants will not receive ID cards, RFID stickers or gate passes for family and<\/p>\n
friends prior to the official lease start date. Please instruct tenants to visit the<\/p>\n
leasing office on the day their lease begins.<\/p>\n
All ID cards for members, occupants, tenants and live-in caregivers must be<\/p>\n
returned before new tenants are issued their cards. If cards are not returned,<\/p>\n
the member will be charged $125 per missing card, which will be added to the<\/p>\n
leasing fees. Please do not send tenants to the leasing office until all cards are<\/p>\n
returned or the fee has been paid.<\/p>\n
Please ensure all nationwide criminal background checks for United Mutual are<\/p>\n
dated within 90 days of submitting the sublease or lodger application. Reports<\/p>\n
must include information relating to national security concerns, the Patriot Act,<\/p>\n
misdemeanor and felony charges, evictions (for sublease\/lodger applications<\/p>\n
only), offense details and convictions, sex offender registration and other relevant<\/p>\n
criminal history. The board also requires that reports clearly identify the<\/p>\n
databases searched. Applications submitted without sufficient detailed<\/p>\n
background checks may be delayed or denied.<\/p>\n
Rushes require three full business days, beginning the day after the application<\/p>\n
is submitted.<\/p>\n
Realtors and escrow officers, please inform staff and clients of these guidelines.<\/p>\n
Important: Please always refer to the website at lagunawoodsvillage.com for the most<\/p>\n
current documents.<\/p>\n
Please email realtorforums@vmsinc.org with any questions. Thank you for your<\/p>\n
continued partnership and attention to these important procedures.<\/p>","protected":false},"author":28,"featured_media":0,"template":"","document_category":[1227],"document_type":[53],"class_list":["post-78098","document","type-document","status-publish","hentry","document_category-realtor-info-bulletins","document_type-other"],"acf":{"document":78106,"resolutions":null,"legacy_id":"","pdf_extracted_text":""},"yoast_head":"\n