Zz<\/p>\n
f<\/p>\n
\u2014<\/p>\n
\u2014<\/p>\n
\u62c9\u53e4\u7d0d\u4f0d\u8332\u6751<\/p>\n
\u91d1\u96e8\u57fa\u91d1\u6703<\/p>\n
Recreation and Special Events Department<\/p>\n
Policies and Procedures
\nTable of Contents<\/p>\n
Golden Rain Foundation Recreation Department Policy<\/p>\n
Access to GRF Recreation Facilities<\/p>\n
\u5c45\u6c11<\/p>\n
Guests\/Other.<\/p>\n
Gate clearance\/Community access for guest(s)<\/p>\n
Use of GRF Recreation Facilities<\/p>\n
All facilities\/General<\/p>\n
Games of chance\/Opportunity drawings<\/p>\n
Gathering signatures for petitions and\/or initiatives and\/or election campaigns<\/p>\n
Continuing education program<\/p>\n
Clubs\/Groups\/Organizations<\/p>\n
General<\/p>\n
Fundraisers<\/p>\n
Room reservations<\/p>\n
Flyers…<\/p>\n
Performing Arts Center lobby poster area\/bulletin board; Clubhouse 5 glass-enclosed bulletin board<\/p>\n
Room Reservations<\/p>\n
General<\/p>\n
Types of reservations<\/p>\n
10<\/p>\n
11<\/p>\n
Setup and cleanup of room reservations<\/p>\n
\u98df\u7269<\/p>\n
12<\/p>\n
Caterers<\/p>\n
12<\/p>\n
Alcohol<\/p>\n
12<\/p>\n
Updated: 2-2-2022
\nGolden Rain Foundation Recreation Department Policy<\/p>\n
The Recreation and Special Events Department (Recreation) is responsible for planning and executing a<\/p>\n
comprehensive recreation program for all Laguna Woods Village residents. Recreation coordinates events and<\/p>\n
programs to ensure that residents are provided with an enjoyable, diversified program. Access to Golden Rain<\/p>\n
Foundation (GRF) facilities is available for residents. Specific facility and amenity operating rules may be found on<\/p>\n
the Laguna Woods Village website. Residents may request an exception to the policy via Recreation Committee<\/p>\n
Request Form. Recreation may refer certain applications directly to the GRF board. Call 949-597-4273 or email<\/p>\n
recreation@vmsinc.org for more information.<\/p>\n
A. GRF Authority and Enforcement<\/p>\n
GREF is authorized to take disciplinary or suspension action against a member found to be in violation of Recreation<\/p>\n
policy. The GRF board of directors has the authority to impose monetary fines, suspend member privileges and\/or<\/p>\n
bring forth legal action. Member (be it via a club\/group\/organization or individual) is entirely responsible for<\/p>\n
ensuring that the rules, regulations and policies are followed. This includes any co-occupant, lessee or guest.<\/p>\n
Updated: 2-2-2022
\nAccess to GRF Recreation Facilities<\/p>\n
A. Residents<\/p>\n
1. Residents must be prepared to show their Laguna Woods Village ID card upon request. Inability to<\/p>\n
provide Laguna Woods Village ID card may result in denied access to facility or event.<\/p>\n
B. Guests\/Other<\/p>\n
1<\/p>\n
Guests must be accompanied by a resident at all times.<\/p>\n
2<\/p>\n
Facilities may have age limitations, which may be found in the operating rules for the respective<\/p>\n
facility.<\/p>\n
Guests may not enroll in\/attend Recreation-coordinated classes, use any of the Clubhouse 4<\/p>\n
workshops (except as students during a Saddleback Emeritus class) or check out materials from the<\/p>\n
library.<\/p>\n
Guests must pay all applicable guest fees in accordance with the GRF fee list.<\/p>\n
City staff or city council for city business and\/or city events pay resident rates, plus any additional<\/p>\n
costs for technicians and others, in accordance with the GRF fee list.<\/p>\n
Guests must abide by age restrictions and guest limits that are identified for certain facilities:<\/p>\n
Age<\/p>\n
Guest Limit<\/p>\n
Age<\/p>\n
Guest Limit<\/p>\n
Facility<\/p>\n
Facility<\/p>\n
Minimum<\/p>\n
Per Resident<\/p>\n
Minimum<\/p>\n
Per Resident<\/p>\n
\u82f1\u5f0f\u649e\u7403<\/p>\n
12<\/p>\n
N\/A<\/p>\n
\u99ac\u8853\u4e2d\u5fc3<\/p>\n
10<\/p>\n
N\/A<\/p>\n
Bocce<\/p>\n
12<\/p>\n
N\/A<\/p>\n
\u8349\u5730\u6efe\u7403<\/p>\n
18<\/p>\n
N\/A<\/p>\n
Bridge room<\/p>\n
10<\/p>\n
2 at atime<\/p>\n
Paddle tennis\/<\/p>\n
6<\/p>\n
1 court\/3 guest<\/p>\n
4 total per day<\/p>\n
Pickleball<\/p>\n
Gymnasium<\/p>\n
12<\/p>\n
2<\/p>\n
\u6c99\u72d0\u7403<\/p>\n
10<\/p>\n
N\/A<\/p>\n
Golf facilities<\/p>\n
11<\/p>\n
1 prime time<\/p>\n
\u6cf3\u6c60<\/p>\n
0-15 child<\/p>\n
3 nonprime time<\/p>\n
16+ adult<\/p>\n
1 prime time<\/p>\n
\u7db2\u7403<\/p>\n
6<\/p>\n
Hot pools<\/p>\n
16<\/p>\n
3 nonprime time<\/p>\n
\u5065\u8eab\u4e2d\u5fc3<\/p>\n
16<\/p>\n
2<\/p>\n
\u4e52\u4e53\u7403<\/p>\n
6<\/p>\n
N\/A<\/p>\n
C. Gate clearance\/Community access for guest(s)<\/p>\n
1<\/p>\n
Complete the Gate Clearance Form at least four business days prior to the event.<\/p>\n
2<\/p>\n
List the first name and last name of all nonresident guests (including catering staff, entertainers,<\/p>\n
speakers, etc.).<\/p>\n
Groups containing six guests or less may be called in directly to Gate Clearance at 949-597-4301.<\/p>\n
Submit forms to community.access@vmsinc.org. Failure to submit form will result in denied entry<\/p>\n
for guests and\/or a fine.<\/p>\n
Use of GRF Recreation Facilities<\/p>\n
A. All facilities\/general<\/p>\n
1<\/p>\n
Everyone must sign in at events\/meetings or check in at the facilities (i.e. billiards or drop-in<\/p>\n
lounges). Attendance sheets must be turned in to clubhouse staff at the end of all events\/meetings<\/p>\n
Facilities may not be used to conduct a business by individuals.<\/p>\n
GREF facilities are smoke free.<\/p>\n
Use of Styrofoam products of any kind is prohibited.<\/p>\n
Technical special effects must be approved by the facility supervisor or senior technician.<\/p>\n
Updated: 2-2-2022
\nFacility staff shall be responsible for safety precautions, efficiency and programs in connection<\/p>\n
with the performance of services and to determine safe procedures, protect facilities and<\/p>\n
equipment. Security shall be notified and investigate all hazards, unsafe conditions and<\/p>\n
accidents brought to its attention, documented and reported to the GRF Board. GRF directors<\/p>\n
may inspect conditions and bring any hazards or unsafe conditions to the board’s attention for<\/p>\n
appropriate action.<\/p>\n
\u4e00\u500b<\/p>\n
Emergencies (1) involving manifest danger to life or property, (2) immediately necessary<\/p>\n
for the preservation and safety of the physical assets of the Development, (3) for the safety of<\/p>\n
the members and residents or (4) as may be required to avoid the suspension of any necessary<\/p>\n
services to Owners and\/or their residents, but not exceed authorized amounts for that expected<\/p>\n
purpose. Notwithstanding the foregoing authority, if at all possible, Staff shall confer<\/p>\n
immediately with GRF and obtain GRF\u2019s prior written approval regarding every such<\/p>\n
unbudgeted expenditure and suspension of service and in any event shall provide a written<\/p>\n
report regarding the same within forty-eight (48) hours of such emergency expenditures.<\/p>\n
Use of equipment by residents is at the discretion of the facility staff and may require training prior<\/p>\n
to use; facilities and equipment must be used in a safe manner and in such a way as to not cause a<\/p>\n
hazard, damage or undue wear and tear.<\/p>\n
Facility user must sign and\/or provide required documents annually and\/or as requested for the<\/p>\n
applicable facility (waivers, insurance information, reservation permits and agreements).<\/p>\n
Agreement, waivers and\/or all other documents remain in effect until replaced.<\/p>\n
Scheduled club\/group\/organization tournaments and activities at the specifically designated facility<\/p>\n
take priority; club rules prevail as long as they are not in conflict with Recreation operating rules<\/p>\n
and regulations.<\/p>\n
10<\/p>\n
Everyone must follow proper rules of etiquette for each activity\/sport.<\/p>\n
11<\/p>\n
Everyone must wear appropriate attire and appropriate footwear for each activity\/sport.<\/p>\n
12<\/p>\n
No resident may remove any furniture, equipment or supplies from any facility (including from one<\/p>\n
clubhouse room to another, from pool deck to locker room, etc.).<\/p>\n
13<\/p>\n
Facility user must leave the facility and equipment in the same condition in which it was found. This<\/p>\n
includes properly bundling trash for disposal and reimbursing GRF for any extra materials and\/or<\/p>\n
labor necessary to return the facility to its original condition.<\/p>\n
14<\/p>\n
In order to balance use and avoid overuse of facilities, staff will impose time and frequency limits on<\/p>\n
rooms and equipment.<\/p>\n
15<\/p>\n
Facilities, ticket sales, posting of flyers, etc. are available on a first-come first-served basis.<\/p>\n
16<\/p>\n
When there is a waiting list, the first resident on the list will be contacted first. The resident has<\/p>\n
three options:<\/p>\n
\u4e00\u500b<\/p>\n
Accept the opening;<\/p>\n
b. Pass and retain his\/her position on the list; or<\/p>\n
\u78b3<\/p>\n
Pass and be removed from the list.<\/p>\n
17<\/p>\n
Facility user shall not discriminate in any way against any person on the basis of race, age, color,<\/p>\n
religion, national origin, sexual orientation, gender, physical handicap, mental condition or marital<\/p>\n
status in connection with the activities of any individual or club\/group\/organization.<\/p>\n
Updated: 2-2-2022
\n18. Facility user shall be solely responsible for all Individuals or club\/group\/organization\u2019s statements,<\/p>\n
actions and\/or failures to act. Facility user understands and agrees that GRF does not endorse,<\/p>\n
approve or authorize such conduct and therefore expressly disclaims all responsibility and liability<\/p>\n
without exception.<\/p>\n
19<\/p>\n
Clubs, Groups, Organizations and Individuals must not allow entertainers, vendors, caterers and<\/p>\n
other contracted service entities to sign an exclusivity contract agreement; nor shall a statement be<\/p>\n
included in the general contract agreement, when utilizing GRF property.<\/p>\n
20<\/p>\n
Facility user agrees that GRF and Village Management Services Inc. (VMS) staff and directors are not<\/p>\n
responsible for any program, activity or content thereof, which takes place during facility users\u2019 use<\/p>\n
of GRF facilities. If the City of Laguna Woods requires a special event permit relating to the use of<\/p>\n
this GRF facility, facility user agrees to comply with city requirements. In the event that the city<\/p>\n
requires the facility user to obtain insurance in order to obtain a special event permit from the city,<\/p>\n
facility user shall name GRF, VMS, staff and directors, as additional insureds. If requested, facility<\/p>\n
user agrees to provide GRF a copy of the policy or a specific endorsement that shows this coverage.<\/p>\n
21<\/p>\n
Tours, filming and\/or photography in any recreation facility for commercial purposes must be<\/p>\n
approved in advance through the Marketing and Communications Division.<\/p>\n
22<\/p>\n
No user of GRF facilities shall act in any of the following manners, and no GRF facility shall be used<\/p>\n
for any of the following purposes that constitutes a\/an:<\/p>\n
\u4e00\u500b<\/p>\n
Violation of GRF rules;<\/p>\n
b<\/p>\n
Interference with the rights of other GRF members and\/or users of GRF facilities;<\/p>\n
[9<\/p>\n
Nuisance;<\/p>\n
d<\/p>\n
Indecent act;<\/p>\n
e<\/p>\n
Illegal act; or<\/p>\n
f<\/p>\n
Inconsistency with the stated purpose of the rental agreement.<\/p>\n
23<\/p>\n
Facility user will not violate any local, state or federal law and will be solely responsible for all<\/p>\n
violations of local, state and\/or federal laws. GRF is authorized to investigate any claim that any<\/p>\n
local, state or federal law has been or is being violated. GRF, its directors, officers or staff shall not<\/p>\n
be liable, at law or in equity, as a result of an individual or club\/group\/organization\u2019s failure to<\/p>\n
comply with this rule. GRF is authorized to cooperate with all government authorities relating to<\/p>\n
alleged violations of local, state and\/or federal laws. In the event that GRF determines, in its sole<\/p>\n
discretion, that the facility user has violated any local, state and\/or federal law, GRF may<\/p>\n
immediately, without further notice, terminate the GRF permit, and the facility user shall thereupon<\/p>\n
immediately cease all activities under the permit.<\/p>\n
B. Games of chance\/Opportunity drawings<\/p>\n
1. Games of chance or opportunity drawings are permitted only in accordance with applicable local,<\/p>\n
state and federal laws.<\/p>\n
C. Gathering signatures for petitions, initiatives and\/or election campaigns<\/p>\n
1. Gathering signatures for petitions and\/or initiatives is permitted under the following criteria:<\/p>\n
\u4e00\u500b<\/p>\n
The petition must remain in the possession of the signature gatherer.<\/p>\n
b<\/p>\n
The signature gatherer must be outside of the GRF facility and not interfere with ingress<\/p>\n
or egress of the facility.<\/p>\n
The signature gatherer may not disturb or interrupt any program or activity.<\/p>\n
When invited by a club, the signature gatherer must remain in the specified room.<\/p>\n
Updated: 2-2-2022
\n2. The use of tables, chairs or other furniture is prohibited.<\/p>\n
D. Continuing education program<\/p>\n
1. Emeritus program<\/p>\n
\u4e00\u500b<\/p>\n
GRF provides the facilities at no cost.<\/p>\n
b<\/p>\n
Classes may be held in all clubhouses except Clubhouses 2, 6 and 7; Pool 2; the Computer<\/p>\n
Learning Centers; the Community Fitness Center; the Village Greens Facility; and the<\/p>\n
Performing Arts Center unless the class is approved by Recreation.<\/p>\n
Recreation works with Saddleback College to facilitate the Saddleback Emeritus program.<\/p>\n
Nonresident students must use a Saddleback pass to attend classes in which they are<\/p>\n
registered, may arrive at the facility no more than 15 minutes prior to the scheduled start<\/p>\n
time for the class and must leave the facility immediately after the scheduled end time for<\/p>\n
the emeritus class.<\/p>\n
A parking pass is required if the student is driving into the community; parking passes may<\/p>\n
be purchased a week prior to the first week of classes.<\/p>\n
All participants must sign in or check in at the facility; GRF sign-in sheets must be turned<\/p>\n
into clubhouse staff at the end of class.<\/p>\n
All participants must sign the general liability and photo release form and is bound to<\/p>\n
adhere to all community rules.<\/p>\n
2. Recreation department-coordinated classes<\/p>\n
\u4e00\u500b<\/p>\n
Class punch cards are only refundable if they were purchased within the past 12 months<\/p>\n
and never punched.<\/p>\n
b. No refunds will be made after the first class for classes without punch cards.<\/p>\n
Clubs\/Groups\/Organizations<\/p>\n
A. General<\/p>\n
1<\/p>\n
Residents requesting to form a club\/group\/organization must first submit a request form to<\/p>\n
Recreation staff stating the purpose and\/or objective of the proposed club\/group\/organization and<\/p>\n
the full names, signatures, addresses and telephone numbers of 20 residents requesting<\/p>\n
membership in the new club\/group\/organization.<\/p>\n
Club status is limited to 250 clubs\/groups\/organizations; additional inquiries will be placed on a<\/p>\n
waitlist until space becomes available.<\/p>\n
Compliance with GRF rules, policies and procedures, including the guest policy, must be a condition<\/p>\n
for membership in the club\/group\/organization.<\/p>\n
The club\/group\/organization must be organized for educational, social, cultural, recreational or<\/p>\n
other nonprofit purposes. Activities geared toward minors are prohibited. All GRF policies<\/p>\n
supersede any written rules or governing documents of clubs\/groups\/organizations not directly in<\/p>\n
compliance with GRF policy.<\/p>\n
The club\/group\/organization may not represent any business or commercial interest or activity and<\/p>\n
sales of products and\/or services are strictly prohibited unless permitted by Recreation as a<\/p>\n
fundraiser.<\/p>\n
Caterers, entertainers, speakers and instructors are permitted as service providers to the group,<\/p>\n
and they may provide business cards and contact information. No monetary transactions may take<\/p>\n
place within GRF\u2019s facilities with three exceptions:<\/p>\n
Updated: 2-2-2022
\nEntertainers, speakers and instructors are allowed to sell the printed and\/or recorded<\/p>\n
materials of their own creation during the event (for example, authors may sell their own<\/p>\n
books and entertainers may sell their audio\/video recordings).<\/p>\n
b<\/p>\n
An entrance fee may be charged to cover the costs associated with an event.<\/p>\n
[9<\/p>\n
Fundraising activities (see Page 8, Fundraiser).<\/p>\n
The club\/group\/organization must be substantially supported by revenue from its members.<\/p>\n
The club\/group\/organization must have a minimum of two executive club officers.<\/p>\n
\u4e00\u500b<\/p>\n
Who do not occupy the same residence<\/p>\n
Executive club officers must be residents of Laguna Woods Village.<\/p>\n
\u4e00\u500b<\/p>\n
One officer must be a resident owner\/shareholder.<\/p>\n
10<\/p>\n
The club\/group\/organization must have a minimum membership of 80 percent Laguna Woods<\/p>\n
Village residents.<\/p>\n
\u4e00\u500b<\/p>\n
Nonresidents may participate as \u201cguests\u201d and must be accompanied by a resident.<\/p>\n
b. Nonresident members may not invite their own \u201cguests.\u201d<\/p>\n
11<\/p>\n
An annual fee (refer to the GRF fee list), current membership roster and updated contact<\/p>\n
information must be submitted to Recreation annually by March 31 to maintain club status.<\/p>\n
12<\/p>\n
All forms of club\/group\/organization publicity or advertising, unless more restrictively stated, must<\/p>\n
say \u201cFor Laguna Woods Village residents and their guests only.\u201d Online publicity is permissible if the<\/p>\n
publicity is clear that the event is for Laguna Woods Village residents and their guests only. Outside<\/p>\n
businesses, entertainers, caterers or speakers may not advertise Laguna Woods Village events.<\/p>\n
13.<\/p>\n
Although GRF recognized clubs\/groups\/organizations are afforded promotional privileges by GRF,<\/p>\n
such organizations are entirely independent and therefore GRF assumes no liability for their acts.<\/p>\n
14.<\/p>\n
Recreation reserves the right to obtain financial information from any Laguna Woods Village club.<\/p>\n
B. Fundraisers<\/p>\n
1<\/p>\n
A Club\/group\/organization may have up to four fundraisers per year to benefit their group, raise<\/p>\n
funds for a GRF project or the Laguna Wood Village Foundation controlled and supervised by the<\/p>\n
sponsor. Fundraisers that are prohibited are Charitable Raffles or Outside Organizations.<\/p>\n
Companies or individuals may not hold fundraisers to conduct or promote a business for the benefit<\/p>\n
of themselves.<\/p>\n
Must be a GRF recognized club\/group\/organization hosting the event.<\/p>\n
If fundraiser is for an outside organization, the organization must be an IRS-recognized nonprofit<\/p>\n
such as 501(c) (3) qualified charitable nonprofit organization. A taxpayer ID number and letter of<\/p>\n
acknowledgement from the nonprofit organization is required.<\/p>\n
Club\/group\/organization may sell products, hold silent auctions, fashion shows or events as<\/p>\n
approved by Recreation.<\/p>\n
Club\/group\/organization must complete a fundraiser agreement form 30 days prior to date of<\/p>\n
fundraiser event.<\/p>\n
C. Room reservations<\/p>\n
For general procedures, see Page 10, Room Reservations Recreation Department Policy.<\/p>\n
Only executive club officers of a club\/group\/organization may check availability or<\/p>\n
make\/change\/cancel reservations on behalf of the club\/group\/organization.<\/p>\n
A Laguna Woods Village club\/group\/organization may submit a request for a rollover reservation<\/p>\n
subject to:<\/p>\n
Updated: 2-2-2022
\nThe rollover must have a minimum of four identical reservations during the calendar year;<\/p>\n
all dates in the series must be for the same day of the month\/week (such as first Tuesday,<\/p>\n
every Tuesday, etc.), at the same time and duration, and in the same room; no<\/p>\n
modifications (date, time, duration, location, etc.) are permitted.<\/p>\n
No more than 104 rollover dates per club\/group\/organization.<\/p>\n
A rollover processing fee will be applied to annual billing in accordance with the GRF fee<\/p>\n
list.<\/p>\n
Cancelations are permitted but requestor must retain at least four reservations (if less<\/p>\n
than four, permanent reservation status will be forfeited for the next year).<\/p>\n
Any new rollover reservation request or change to an existing rollover reservation for the<\/p>\n
following year must be received by March 15.<\/p>\n
Rollover reservations are mailed out for review on August 1 and payment\/signed rental<\/p>\n
agreement are due by September 15.<\/p>\n
No refunds, credits or transfers of fees will be honored after a payment and signed rental<\/p>\n
agreement is received by Recreation.<\/p>\n
Requestor may not have more than one Saturday night per month in a main lounge; no<\/p>\n
more than two Saturday nights may be held down as rollover reservations in any main<\/p>\n
lounge.<\/p>\n
Rollover reservations are not permitted in the Village Greens Facility.<\/p>\n
Lottery requests for religious holiday events take priority over club\/group\/organization<\/p>\n
rollovers and lottery requests.<\/p>\n
D. Flyers<\/p>\n
1<\/p>\n
All flyers must be stamped in advance by Recreation.<\/p>\n
2<\/p>\n
GRF does not endorse any event\/trip\/product\/service advertised on flyers.<\/p>\n
3<\/p>\n
Flyers are permitted only in designated locations and are subject to space availability.<\/p>\n
4<\/p>\n
If flyer is in a foreign language, an exact English translation must be provided on the back side.<\/p>\n
5<\/p>\n
Only two flyers per club\/group\/organization are allowed at any one time.<\/p>\n
Flyer size is 8.5 by 11 inches only.<\/p>\n
Sponsor logo identification is not permitted on flyers.<\/p>\n
Flyers must be for an event within Laguna Woods Village or a trip coordinated by a<\/p>\n
club\/group\/organization; general information flyers are prohibited.<\/p>\n
Flyers must contain the date of the event, name and contact information (resident phone number<\/p>\n
or email) of the club representative.<\/p>\n
10<\/p>\n
Use of \u201cLW\u201d or \u201cLWV,\u201d either alone or in combination with other letters, is prohibited unless<\/p>\n
associated with club email or website addresses.<\/p>\n
11<\/p>\n
Flyers may be submitted no more than three days prior to when they are posted.<\/p>\n
12<\/p>\n
Flyers may not be posted more than 60 days prior to the earliest date on the flyer; multiple dates<\/p>\n
may not be displayed longer than 30 days following the earliest date; thereafter, flyers must be<\/p>\n
resubmitted with revised dates.<\/p>\n
13<\/p>\n
Flyers must be submitted to Recreation; club\/group\/organization may not directly post flyers on the<\/p>\n
flyer racks.<\/p>\n
14<\/p>\n
Flyers not approved by Recreation will be removed and discarded.<\/p>\n
Updated: 2-2-2022
\n15. Flyers, unless more restrictively stated, must contain the phrase \u201cFor Laguna Woods Village<\/p>\n
Residents and their guests only.\u201d<\/p>\n
E. Performing Arts Center lobby poster area and lobby bulletin board, and Clubhouse 5 glass-enclosed<\/p>\n
bulletin board<\/p>\n
1<\/p>\n
All posters must be stamped in advance by Recreation.<\/p>\n
2<\/p>\n
Displaying posters is subject to space availability.<\/p>\n
3<\/p>\n
Performing Arts Center lobby posters must be no larger than 33 by 40 inches, Performing Arts<\/p>\n
Center bulletin boards posters must be no larger than 22 by 17 inches and Clubhouse 5 bulletin<\/p>\n
boards must be no larger than 11 by 17 inches.<\/p>\n
Posters are not allowed to be adorned with lights.<\/p>\n
Performing Arts Center lobby posters may be displayed a maximum of three months prior to the<\/p>\n
date of the event (or date of first event in a series).<\/p>\n
The Performing Arts Center lobby poster area is for box office events.<\/p>\n
The Performing Arts Center lobby bulletin board is for use by GRF or a club\/group\/organization that<\/p>\n
schedules an event in the Performing Arts Center auditorium on a regular basis but does not<\/p>\n
distribute tickets through the Performing Arts Center box office.<\/p>\n
The Clubhouse 5 glass-enclosed bulletin board is for use by a club\/group\/organization that has<\/p>\n
events scheduled in the Clubhouse 5 Main Lounge and may be posted 60 days prior to event.<\/p>\n
Posters not approved by Recreation will be removed.<\/p>\n
Room Reservations<\/p>\n
A. General<\/p>\n
1<\/p>\n
Requestor must be a Laguna Woods Village resident and be prepared to show Laguna Woods<\/p>\n
Village ID card upon request in order to check availability or make\/change\/cancel reservation (with<\/p>\n
the exception of memorials).<\/p>\n
Requestor must submit a facility application form prior to making payment for a room reservation.<\/p>\n
Reservations by individuals may only be booked for private or social gatherings.<\/p>\n
Rooms may not be used to conduct a business. Marketing or solicitation of third-party products is<\/p>\n
strictly prohibited. Caterers and entertainers are permitted as service providers to the group, and<\/p>\n
they may provide business cards and contact information. No monetary transactions may take place<\/p>\n
within GRF\u2019s facilities.<\/p>\n
Individuals are prohibited from advertising events to the general public through media in general<\/p>\n
circulation outside of Laguna Woods Village. Staff works to assure that clubs\/groups\/organizations<\/p>\n
and individuals are placed in the appropriate-sized rooms for their event. Set minimum occupancy<\/p>\n
limits will be enforced.<\/p>\n
Clubhouse rooms may be reserved between 8 a.m. and 10 p.m. seven days a week, except for New<\/p>\n
Year’s Eve, which may be reserved until 1 a.m. Extended hours up to midnight may be scheduled<\/p>\n
with the facility supervisor three weeks in advance for Clubhouses 2 and 7; additional fees will apply<\/p>\n
for extended hours per the GRF fee list.<\/p>\n
Reservations must be for a two-hour minimum room rental or four-hour minimum rental for the<\/p>\n
large ballrooms and main lounges. One-hour reservations may be made on a case-by-case basis<\/p>\n
with the approval of the facility supervisor; reservations for one hour may not request a room<\/p>\n
setup.<\/p>\n
Updated: 2-2-2022
\n8. Length of reservation must include setup\/decoration, caterer preparation and cleanup time.<\/p>\n
9. The GRF pricing policies contain two rates: Resident rate and exception rate; (refer to the GRF fee<\/p>\n
list).<\/p>\n
\u4e00\u500b<\/p>\n
Resident rate applies to:<\/p>\n
1<\/p>\n
All Laguna Woods Village residents;<\/p>\n
ii.<\/p>\n
Weddings and wedding receptions for residents and<\/p>\n
iii.<\/p>\n
Private resident events such as birthdays, memorials and\/or anniversary parties.<\/p>\n
b. Exception rate applies to:<\/p>\n
|<\/p>\n
Any non-Laguna Woods Village organization or group for which a resident makes a<\/p>\n
reservation;<\/p>\n
[ll<\/p>\n
Weddings and\/or wedding receptions for non-residents and are limited to only<\/p>\n
siblings, children, parents and grandchildren of residents; and<\/p>\n
iii.<\/p>\n
All club\/group\/organization reservations that have more than 50 percent<\/p>\n
nonresidents in attendance and are charging admittance or accepting donations<\/p>\n
(club\/group\/organization-approved fundraisers are exempt).<\/p>\n
10. It is prohibited to use any room\/facility for anything but the stated purpose.<\/p>\n
11<\/p>\n
. Reservations may be canceled or moved as necessary to accommodate GRF and mutual meetings,<\/p>\n
facility renovations, GRF-approved requests, Recreation-coordinated communitywide events, etc.<\/p>\n
The Performing Arts Center rehearsal room reservations may be canceled or moved if the<\/p>\n
auditorium is booked.<\/p>\n
12<\/p>\n
. Every reservation must submit a Facility Checkout Form to the clubhouse staff at the conclusion of<\/p>\n
the event indicating the number of residents and nonresidents.<\/p>\n
13<\/p>\n
. Cancelation of a paid reservation requires at least 14 days\u2019 notice to Recreation to qualify for a full<\/p>\n
refund.<\/p>\n
14. Refunds will be credited to the requestor\u2019s credit card or via check, by request.<\/p>\n
15<\/p>\n
. \u201cNo shows\u201d and cancelations less than 14 days of the reservation date will result in the complete<\/p>\n
forfeiture of the room reservation fees.<\/p>\n
16. Specialty club\/resident events may have security personnel; additional fees apply (refer to the GRF<\/p>\n
fee list).<\/p>\n
\u4e00\u500b<\/p>\n
Events requiring security personnel are determined by type, size and\/or nature of event.<\/p>\n
17<\/p>\n
. Bounce houses, tents, party rental equipment, mobile catering\/salon trucks, outside caterers, etc.<\/p>\n
must be cleared by the insurance coordinator 60 days in advance (call 949-597-4202 for more<\/p>\n
information) and may require a permit by the City of Laguna Woods.<\/p>\n
B. Types of reservations<\/p>\n
1. Permanent\/Rollover<\/p>\n
\u4e00\u500b<\/p>\n
Only a Laguna Woods Village club\/group\/organization may submit a request for a rollover<\/p>\n
reservation; individuals may not hold rollover reservations.<\/p>\n
b<\/p>\n
For clubs\/groups\/organizations rollover reservation information, see Page 8.<\/p>\n
2<\/p>\n
Lottery<\/p>\n
\u4e00\u500b<\/p>\n
Requests for religious holiday events take priority over club\/group\/organization rollovers<\/p>\n
and lottery requests. Holiday must be named on lottery card.<\/p>\n
Only one card is permitted per event; duplicate cards will result in all cards for that event<\/p>\n
being moved to the end of the requests.<\/p>\n
Updated: 2-2-2022<\/p>\n
10
\nC.<\/p>\n
An Individual or club\/group\/organization may submit up to four lottery cards each year.<\/p>\n
d<\/p>\n
Lottery cards may be submitted between May 15 and June 15 for one-time special events<\/p>\n
for the upcoming year.<\/p>\n
3. One time\/Walk-in<\/p>\n
\u4e00\u500b<\/p>\n
One-time reservations must be made at least two weeks in advance (except memorials);<\/p>\n
reservations made less than two weeks in advance must be approved by the facility<\/p>\n
supervisor where the reservation is being requested.<\/p>\n
b. Walk-in reservations open on August 1 for the upcoming year.<\/p>\n
C. Setup and cleanup of room reservations<\/p>\n
1<\/p>\n
Room setup specifications for furniture and equipment (such as projectors, pianos, etc.) must be<\/p>\n
made with the facility staff a minimum of seven days prior to the reservation date.<\/p>\n
Residents must make a request for technical services at least two weeks in advance of the<\/p>\n
reservation date. Notice to senior technician must be provided two weeks in advance for<\/p>\n
cancelations. Failure to notify senior technician of a cancelation within two weeks of the event will<\/p>\n
result in a two-hour minimum fee (refer to the GRF fee list).<\/p>\n
Clubhouse 5 requires technicians for events that include projector, sound, lighting, three or more<\/p>\n
microphones and\/or access to the sound booth.<\/p>\n
Performing Arts Center auditorium and Clubhouse 5 sound and lighting equipment may only be<\/p>\n
operated by Recreation technicians. The senior technician may be reached at 949-268-2553.<\/p>\n
The facility must be cleaned and returned to the exact condition in which it was accepted.<\/p>\n
All cleanup must be accomplished by the end of the event. At the end of the cleanup period, the<\/p>\n
facility user is responsible for inspecting the premises with a staff member and signing off on the<\/p>\n
Facility Checkout Form. If the facility user fails to sign the Facility Checkout Form or fails to<\/p>\n
accomplish facility cleanup by permit end time, GRF reserves the right to reject any future<\/p>\n
applications. A cleanup fee may be charged for inadequate cleanup (refer to the GRF fee list).<\/p>\n
Facility user is responsible for the following:<\/p>\n
\u4e00\u500b<\/p>\n
Bundling all trash and placing in the designated location as specified by staff;<\/p>\n
b<\/p>\n
All equipment used;<\/p>\n
\u78b3<\/p>\n
All table tops and chairs used; and<\/p>\n
d<\/p>\n
Any soiled or dampened floor or carpet areas.<\/p>\n
For kitchen approval, the facility user is responsible for cleaning the following:<\/p>\n
\u4e00\u500b<\/p>\n
Clean all dishes, trays, coffee servers, etc., and stack them in their proper place in the<\/p>\n
pantry. Glassware and silverware must be towel dried but dishes do not require towel<\/p>\n
drying.<\/p>\n
Wipe off, with a damp cloth, all tables used for eating and serving.<\/p>\n
Thoroughly clean all large coffee urns and baskets.<\/p>\n
Check with the staff regarding proper clean up instructions for grills, broilers and fryers.<\/p>\n
Clean the areas around grills, broilers and fryers even if you do not use the equipment.<\/p>\n
Check the inside of the oven door and the stove top. If you use this equipment you must<\/p>\n
clean up any food splatters.<\/p>\n
Clean the refrigerator if used.<\/p>\n
Wipe off all sinks, counters and cutting boards (on top as well as shelf underneath).<\/p>\n
Updated: 2-2-2022<\/p>\n
11
\n|<\/p>\n
Clean the barbecue if used.<\/p>\n
9. All equipment, supplies, personal articles, displays, etc., must be removed prior to checkout and<\/p>\n
signoff of Facility Checkout Form. All items left at the facility will be discarded.<\/p>\n
10.<\/p>\n
The facility user is responsible for payment of any costs incurred by GRF due to damage of the<\/p>\n
facility, amenities or equipment resulting from facility users reservation\/use of the facility, amenity<\/p>\n
or equipment.<\/p>\n
D<\/p>\n
\u98df\u7269<\/p>\n
Facility user must bring their own food, have food dropped off or use a caterer from a Recreation –<\/p>\n
approved list (call 949-597-4227 or email recreation@vmsinc.org to obtain).<\/p>\n
A $25 for small kitchen\/barbecue or $50 for commercial kitchen fee will be charged when the oven,<\/p>\n
stove, silverware\/plates or dishwasher are used; there is no charge to use the microwave and<\/p>\n
refrigerator.<\/p>\n
No outside food or beverage is permitted at the Village Greens Facility (events must be catered by<\/p>\n
the 19 Restaurant & Lounge; call 949-206-1525).<\/p>\n
\u57c3<\/p>\n
Caterers<\/p>\n
1<\/p>\n
Recreation has complete authority in scheduling times for the caterer to arrive at the appropriate<\/p>\n
facilities to prepare food.<\/p>\n
A caterer cannot enter any clubhouse facility without a Recreation staff member on the premises.<\/p>\n
Storage of food is permitted only during the reservation period; additional time must be requested<\/p>\n
in advance and approved by the facility supervisor and may not exceed 24 hours; if approved, GRF<\/p>\n
holds no liability for food left unattended.<\/p>\n
4<\/p>\n
Caterer must pay caterer\u2019s fee in accordance with the GRF Fee list.<\/p>\n
F<\/p>\n
Alcohol<\/p>\n
1<\/p>\n
The facility user may bring in his or her own alcohol only when not charging for drinks.<\/p>\n
2<\/p>\n
A reservation of more than 100 people with alcohol requires a GRF bartender to be hired, unless<\/p>\n
otherwise approved by the Recreation Department.<\/p>\n
Arrange a GRF bartender by calling 949-597-4381 at least three weeks prior to the event.<\/p>\n
No outside alcohol is permitted at the Village Greens Facility.<\/p>\n
GRF bartenders have the right to deny service.<\/p>\n
Updated: 2-2-2022<\/p>\n
12<\/p>","protected":false},"author":2,"featured_media":0,"template":"","document_category":[1082,1100],"document_type":[53],"class_list":["post-18402","document","type-document","status-publish","hentry","document_category-policies-procedures-operating-rules-grf","document_category-recreation","document_type-other"],"acf":{"document":2172,"resolutions":null,"legacy_id":"","pdf_extracted_text":""},"yoast_head":"\n